Articles of DTHG
Name, place of business and financial year
(1) The name of the Society is Deutsche
Theatertechnische Gesellschaft e.V. Its place of business is Bonn. The Society is registered in the German Register of Associations.
(2) The financial year is the calendar year.
Purpose of the Society
(1) DTHG e.V. is the professional confederation of all technical, technical/artistic and artistic occupational groups working in theatre, TV and film, in halls and other meeting places, and in productions for these fields, or who are interested in the Society's work on the basis of related professional activities.
(2) DTHG e.V. has the following main purposes. It: - represents and promotes professional development in event management. - cooperates with other associations, both within and outside of Germany. - provides its members with specialist information. - promotes and supports the exchange of professional information between its members. - represents the interests of its members in connection with professional, educational and socio-political issues. - influences the work of professional associations and institutions which affect the Society's interests.
(3) DTHG e.V. is independent of party politics, trades unions and ideologies.
Membership Members of the Society may be individuals, corporate bodies or other organisations.
(1) Membership can be attained by submitting a written application to the Board.
(2) The Board shall decide whether to accept the application. On request, applications rejected by the Board can be reviewed by the General Meeting.
End of membership
(1)Membership shall end upon death, cancellation or expulsion.
(2) It is only possible to cancel a membership at the end of a financial year, subject to a cancellation period of three months.
(3) A member may be expelled by the Board after a hearing by the Honorary Council. This is especially permitted if a member damages the Society's interests, or is in fee arrears for longer than one year in spite of two reminders.
(4) The rights associated with the membership expire when the membership ends. The end of the membership does not exempt the member from fulfilling obligations to the society which are still outstanding.
(1) The amount and nature of the membership fees are stipulated in fee regulations which are to be agreed upon by the General Meeting.
Bodies of the Society
(1) The bodies of the Society are: a. General Meeting b. Board c. Auditor
(2) Communications from the Society are published in Podium, the DTHG e.V. newsletter. Editorial support is provided by a representative of the Board. The functions are regulated by specific rules of procedure.
(1) The General Meeting is convened by the Chair at least once a year. A written invitation must be sent to all members, along with the agenda, at least four weeks before the intended meeting date. The definitive date is the date of dispatch (submission date). The General Meeting is led by the Chair or, if he/she is prevented from doing this, by one of the deputy Chairs.
(2) Motions which members want to be discussed during a properly convened General Meeting must reach the Chair in writing no more than two weeks after the date of dispatch of the invitation. Motions which are not on the agenda can only be voted on if agreed by the majority of the members present.
(3) The Board may convene an extraordinary General Meeting subject to a notification period of two weeks. The Board is obliged to convene such a meeting when a motion signed by at least ten per cent of the members is put before the Board, giving the purpose and reasons. This Extraordinary General Meeting must be held within a period of one month from the motion being put forward.
(4) The General Meeting is mainly responsible for:
a. approving and making amendments to the statutes and articles
b. electing the Chair, the Board members (Section 9 Para.1) and the auditor (Section 13)
c. approving the annual report for the previous financial year and debating this report
d. approving the balance statement and the auditor's report
e. authorising the balance statement
f. discharging the Board
g. approving the budget for the following year
h. authorising the fee regulations
i. authorising the electoral rules
j. voting on any motions that have been put forward
k. dissolution of the Society
(5) Minutes must be taken of the decisions made at the General Meeting and are to be signed by two Board members.
(6) Each properly convened General Meeting is quorate, irrespective of the number of members present. Unless otherwise specified in the constitution, resolutions are passed at the General Meeting through a simple majority of the voting members present. If voting is tied, it counts as a rejection.
(7) The General Meeting can decide on amendments to the statutes and articles with a majority of three quarters of the voting members present. Motions on amendments to the statutes and articles must be put forward three months before the next General Meeting. An announcement must be made in writing to all members about motions put forward regarding amendments to the statutes and articles at least four weeks before the General Meeting.
Board, extended Board
(1) The Board consists of:
a. the Chair (Section 26 of the German Civil Code (BGB))
b. two deputy Chairs (Section 26 of the BGB). At any time two of the Board members who are authorised representatives (Section 26 of the BGB) can represent the Society.
c. three further Board members The Board is always elected for a period of 4 years. Re-election is permitted.
(2) The extended Board is an advisory committee of the Board and consists of:
a. Board members as per Section 9 Para. 1
b. the representative of the German Theatre Association
c. the regional heads as per Section 11
d. the representatives of the corporate members as per Section 12
(3) All electoral processes are specified in one of the electoral rules to be authorised by the General Meeting.
(4) The Board may appoint a General Manager to run the Society's business activities with a two-thirds majority. The General Manager runs the Society's business activities on behalf of the Board. He/she prepares the resolutions of the Society's bodies.
(5) The Board adopts the resolutions required to fulfil the Society's purposes, to the extent that the General Meeting is not responsible, and carries out the resolutions of the Society's bodies.
(6) The Board may invite representatives to the meetings.
(7) The meetings of the Board and the extended Board are convened by the General Manager on behalf of the Chair and are led by the Chair or, if he/she is not able to do so, by one of his/her deputies. The Board is quorate when at least five members are present. Minutes must be taken on resolutions made by the Board; resolutions require a simple majority of the Board members present. If voting is tied, the Chair has the casting vote.
(8) Board resolutions may be passed in writing. A resolution is passed when at least two thirds of the Board members agree.
(9) The Board prepares internal rules of procedure for the on-going business of the Society.
(10) The Board nominates Board representatives for specific functions. This is commissioned in writing.
There is an Honorary Council to support the Board.
(1) The Honorary Council consists of five individual members, namely:
a. the Chair of the Society by virtue of his/her office or, if he/she is not available, one of the two deputy Chairs who is nominated by the Chair.
b. four other members nominated by the Board. The members of the Honorary Council are nominated for a period of four years.
(2) The Honorary Council has the following purposes:
a. It makes awards for special services to DTHG e.V. and confers honours at the Board's suggestion.
b. The Honorary Council advises the Board on the decision to exclude a member.
(3) Meetings of the Honorary Council are convened and led by the Chair or, if he/she is not available, by one of his/her deputies. The Honorary Council is quorate when at least three members are present in addition to the Chair or his/her deputy if he/she is unavailable. Minutes must be taken of the resolutions made by the Honorary Council. Resolutions require a two-thirds majority of the members present.
(4) Resolutions made by the Honorary Council may be passed in writing. A resolution is passed when it is agreed by the majority of the members of the Honorary Board. If voting is tied, the Chair has the casting vote.
Regional groups There are legally independent regional groups within the Society to increase the scope of the Society's work. The regional groups cover the whole of Germany.
(1) The regional groups nominate at least one but no more than two regional heads who must be ratified by the Board.
(2) The regional heads are members of the extended Board.
(3) The form and procedure of the nomination are determined by the Board in rules of procedure issued for that purpose.
Corporate Members All organised companies in the Society are corporate members.
(1) Corporate members nominate two spokespersons who must be ratified by the Board
(2) The corporate members' spokespersons or their deputies, if they are not available, are members of the extended Board.
(3) The form and procedure of the nomination are determined in a rule of procedure issued for that purpose.
(1) The auditors are tasked with carrying out an audit of the balance sheet management and provide a report for the General Meeting.
(2) Two auditors and two deputies are elected for a term of four years. Re-election is permitted. Only individuals who are members of the Society may be elected.
(1) The Society may be dissolved at a General Meeting convened for this purpose eight weeks beforehand.
(2) Passing a resolution to dissolve the Society requires a majority of three quarters of the members present.
Registered in the German Register of Associations in March 2007